Privacy & Data Protection Policy
illume pilates is committed to protecting your personal information and respecting your privacy. The data you provide is treated with respect and never passed on to any third parties. It is used for the reasons outlined in this policy.
Should any changes to the Privacy Policy be made you would be notified in advance of the change.
Registration
When you begin attending classes you are asked to complete a registration form where we ask for personal data such as: your name, postal address, email address, phone number and details of your health and next of kin. It also asks for you to consent to the use of your personal information to receive correspondence from illume pilates via email.
Your registration form is stored:
Only Angela Gasparetto of illume pilates has full access to the personal data held. Deputy teachers will have access to your health and emergency contact information in order to prepare to teach a class that is safe for all participants and be prepared for any eventuality. This information is shared confidentially and securely. You and/or your health is not discussed outside the parameters of illume pilates - Angela Gasparetto with Deputy teachers only. Should an outside healthcare provider - i.e. a GP, osteopath, physiotherapist - you are working with wish to communicate with illume pilates about your Pilates work, permission from you would be required and sought via email from illume pilates.
Health Information
You are asked to provide some information about your health when you register. This information is used inform you Pilates teacher so that you receive as safe instruction as possible in class, that works within the parameters of any injuries or conditions you are working with. It is so we can provide the best teaching possible for you.
It is very important you give accurate and current information to us and keep us up-to-date with your state of health.
Emergency Contact
The name and phone number of your emergency contact are stored on your registration form and within a password protected, secure database accessible to Angela Gasparetto and any Deputy teachers teaching you. This information is only ever used in the case of an emergency. We hope to never have to use this information, but it is there as a safeguard just in case.
Data Use & Protection
Should any changes to the Privacy Policy be made you would be notified in advance of the change.
Registration
When you begin attending classes you are asked to complete a registration form where we ask for personal data such as: your name, postal address, email address, phone number and details of your health and next of kin. It also asks for you to consent to the use of your personal information to receive correspondence from illume pilates via email.
Your registration form is stored:
- within illume pilates Jotform account which is password protected
- uploaded to password protected online server.
Only Angela Gasparetto of illume pilates has full access to the personal data held. Deputy teachers will have access to your health and emergency contact information in order to prepare to teach a class that is safe for all participants and be prepared for any eventuality. This information is shared confidentially and securely. You and/or your health is not discussed outside the parameters of illume pilates - Angela Gasparetto with Deputy teachers only. Should an outside healthcare provider - i.e. a GP, osteopath, physiotherapist - you are working with wish to communicate with illume pilates about your Pilates work, permission from you would be required and sought via email from illume pilates.
Health Information
You are asked to provide some information about your health when you register. This information is used inform you Pilates teacher so that you receive as safe instruction as possible in class, that works within the parameters of any injuries or conditions you are working with. It is so we can provide the best teaching possible for you.
It is very important you give accurate and current information to us and keep us up-to-date with your state of health.
Emergency Contact
The name and phone number of your emergency contact are stored on your registration form and within a password protected, secure database accessible to Angela Gasparetto and any Deputy teachers teaching you. This information is only ever used in the case of an emergency. We hope to never have to use this information, but it is there as a safeguard just in case.
Data Use & Protection
- Your contact details will be used to contact you for: class bookings, news about upcoming workshops/events, newsletters. This includes email correspondence responding to any inquiries.
- Your name and email address are held within MailChimp for the purpose of sending you information on class bookings, workshops & newsletters.
- Your name and email address is held within Bookwhen for the purpose of class registration.
- A register of each class is kept on record - when you attend a class your name is recorded on the register. The register is used only for confirmation of your attendance and for health and safety requirements.
- Your telephone number is used to notify you of any last minute disruptions to the class schedule in the event they should occur.
- Your personal data is never passed on to any third parties.
- Deputy teachers have access to your personal information provided by yourself upon registration for the purposes listed above.
- Physical and technical safeguards are in place to protect all information provided by you and ensure that all information is kept purely confidential. Information you provide will be electronically & securely stored for as long as you are a client of illume pilates and for a period of seven years thereafter.